We place our local Transient Occupancy Tax Rates on all Rentals, and disclose the terms in the property description. If we get a rental that does not require TOT, we adjust the Quote or Reservation accordingly.
90% of the time, the renter will ask for the adjusted quote based upon our disclosure in the description.
Thinking if you need to segregate the accounting of the funds, create a new Rent Income sub-account. Something like Voucher Income.
From the Accounting Point of View, the payment stays in the Pre-Paid Rent Liability Account rather than being recorded to Rent Income or Voucher Income until the rental occurs. Ask your Tax Pro if that may be deferred income for 2020 reporting purposes.
For an example of segregating funds. We have a situation where AirBnb remits taxes to one of the municipalities we serve. We had to create an AirBnb Rent Income account in our books to differentiate those rents from those we need to remit taxes on. Achieved the desired result.
@Kevin-Poglitsch Thanks for this link. As a suggestion, perhaps adding a tag to the answer that includes “COUPON CODE” or at least “COUPON” so that others might find it. I did search the KB before coming to the community but I wasn’t thinking of “discount” so I didn’t think to search that way … just a suggestion 🙂
Thanks for shedding some light …
In my experience, TripAdvisor is an issue due to their policy of converting a Quote to a Reservation without any Payment.
I change their “Reservation” from “Reserved” to “Tentative” as I find the folks who are going to Book, do so almost instantly, while the conversion rate from sending quotes is a single digit experience.
Hopefully, you will experience more success than we do, but we don’t.
@Jenny-Oest OOps, that was my first reply … not sure why it was hanging around unsent (user error perhaps…)
I did submit and got a response that the developers are working on an update to the checkout page.
Kudos to the MyVR team - this is a very trying time and we are learning many new things that will only make all of us better business people in the end. This is an unusual business for many of us - we came to it out of love for either our property and/or our local, often with a desire to just be able to share what we love about this place - many of us had no hospitality business experience. MyVR has helped many of us grow or achieve in ways we could not without the great tools provided. This pause had highlighted some of the areas where we need tweeks, so thanks MyVR team for stepping up for us to make this system even better.
Use the steps below to turn off “automatic approval”
Go to Properties, then Properties
Next go to Settings, then Booking & Payments
Then select “booking policy” in the green window
Go to Booking Defaults then ADVANCED SETTINGS
Toggle AUTOMATICALLY APPROVE to OFF.
If you cancel a reservation prior to the check-out date, we automatically cancel any insurance policy associated with the reservation and issue a refund for the original cost of the policy. If you navigate to view the reservation details in your account and click on the “Financials” tab, you’ll see the insurance expense will be zero out.
If you have already paid for the policy, you will be refunded this amount on your next insurance invoice. If you haven’t yet paid for the policy, you won’t be charged for it at all.